Facilities Usage and Rental

• Field Administration Building
• Koussevitzky Arts Center
• Paterson Field House
• Susan B. Anthony Alcove and Dining Hall: currently unavailable

Campus Map (PDF)

Field Administration Building

Conference Room F-102

Details Maximum occupancy: 24 video conferencing capabilities, interactive projector

Fee (minimum of four hours; hourly rate after the four hours) Profit: $45 Non-profit $35 State: $25

Conference Room FC-213

Details Maximum occupancy: 12 Video conference capabilities

Fee (minimum of four hours; hourly rate after the four hours) Profit: $50 Non-profit $40 State: $35

Koussevitzky Arts Center

Robert Boland Theatre K-110	Details Maximum occupancy: 500 Epson projector (connects with HDMI and VGA) Stage projection screen ETC Lighting Board and lighting equipment/cables Midas M32 mixing board and sound equipment/cables Yamaha monitors (5) and JBL powered speakers (2) Wireless stick mics (4) – more can be added upon prior request	Fee (minimum of four hours; hourly rate after the four hours) Profit: $700 Non-profit: $450 State: $400
K-111	Details Maximum occupancy: 100 Projector, screen, computer with disc drive, HDMI cable and Wifi, and three hand held mics and 1 lavalier mic	Fee (minimum of four hours; hourly rate after the four hours) Profit: $300 Non-profit: $200 State: $100
Recording Studio K-210A	Details Maximum occupancy: 14 50 x 30 feet 27' Apple iMac loaded with Pro Tools State-of-the-art Midas 32-channel mixing board Full array of professional microphones Seven Behringer Powerplay Personal Mixers Full set of studio monitors Yamaha MX88 keyboard, Roland guitar amps, a GK bass amp, a six-piece Mapex drum kit and audio cables, headphones, mic stands	Fee (minimum of four hours; hourly rate after the four hours) Profit: $40 Non-Profit: $30 State: $20

Paterson Field House

Adult Tennis Court 1	Details Regulation-sized adult tennis court lined for singles and doubles	Fee (per hour, per court): Profit: $25 Non-profit: $15 State: $10
Adult Tennis Court 2 or 3	Details Regulation-sized adult tennis court lined for singles and doubles Also lined with two pickleball courts; portable nets needed for the pickleball courts	Fee (per hour, per court): Profit: $25 Non-profit: $15 State: $10
Youth Tennis Courts	Details Two youth courts, designed for youth instructional tennis Also can be used for pickleball	Fee (per hour, per court): Profit: $25 Non-profit: $15 State: $10
Gene Dellea Turf Field	Details Turf Field with lights Lined for football, soccer, boys lacrosse and girls lacrosse Bleachers Press Box and Scoreboard available upon request Concession stand available upon request	Fee (per hour): Profit: $125 Non-profit: $75 Lights: $75 to turn on
Grass Field 2	Details Grass field No lights Could be lined for most outdoor sports	Fee (per hour): Profit: $30 Non-profit: $25
Grass Field 3	Details Grass field No lights Could be lined for most outdoor sports	Fee (per hour): Profit: $35 Non-profit: $30
Gym P-101	Details Maximum occupancy: 900 For sports related activities as well as non-gym related activities	Fee (per hour) Usage fee: $35 per hour $500 fee to lay and remove temporary floor covering
Outdoor Pool	Details Maximum occupancy: 100 Use of the pool, two picnic tables and, if requested, a folding table for 2 hours Open during summer month only	Fee (2 hours): Groups of 10 or less: $35 Groups of 11 to 20: $50 Groups of 20 to 30: $100

Susan B. Anthony Building: currently unavailable

Alcove G-11	Details Maximum occupancy: 56 Projector, screen, computer, HDMI cable and Wifi	Fee (minimum of four hours; hourly rate after the four hours) Profit: $150 Non-profit: $100 State: $75
Dining Hall G-11	Details Maximum occupancy: 150 Projector, screen, HDMI cable and Wifi Computer and audio available if needed	Fee (minimum of four hours; hourly rate after the four hours) Profit: $200 Non-profit: $150 State: $100

Student spaces are reserved for student use between 8 a.m. and 3 p.m., Monday through Friday. Classrooms may be rented, however, priority will be given to all academic classes or programming.

• Connector
• Hawthorne Hall
• Melville Hall
• Susan B. Anthony Building Student Lounge and Success Center: currently unavailable

BCC Campus Map (PDF)

Connector

Community Commons

Details Maximum occupancy: 100 chairs only, theatre style 100 with tables and chairs 175 standing room only TV screen on wall with HDMI cable and Wifi, computer, and two handheld mics or 1 handheld mic and 1 lavalier available

Fee (minimum of four hours; hourly rate after the four hours) Profit: $225 Non-profit $175 State: $125

Hawthorne Hall

Classroom H-108	Details Maximum occupancy: 18 Interactive projector, screen, computer, DVD player and Wifi	Fee (minimum of four hours; hourly rate after the four hours) Profit: $125 Non-profit: $75 State: $50
Classroom H-111	Details Maximum occupancy: 24 Interactive projector, scree, computer, DVD player and Wifi	Fee (minimum of four hours; hourly rate after the four hours) Profit: $125 Non-profit: $75 State: $50
Classroom H-201	Details Maximum occupancy: 20 Interactive projector, screen, computer, DVD player and Wifi	Fee (minimum of four hours; hourly rate after the four hours) Profit: $125 Non-profit: $75 State: $50
Classroom H-204	Details Maximum occupancy: 38 Interactive projector, screen, computer, DVD player and Wifi	Fee (minimum of four hours; hourly rate after the four hours) Profit: $125 Non-profit: $75 State: $50
Classroom H-205	Details Maximum occupancy: 24 Active Learning Classroom with multiple displays for group work Interactive projector, screen, computer, DVD player and Wifi	Fee (minimum of four hours; hourly rate after the four hours) Profit: $125 Non-profit: $75 State: $50
Lecture Hall H-402	Details Maximum occupancy: 82 Projector, screen, computer, DVD player, Wifi, video conferencing, one hand held microphone and one lavalier microphone	Fee (minimum of four hours; hourly rate after the four hours) Profit: $200 Non-profit: $150 State: $100

Melville Hall

Classroom M-102 or M-209	Details Maximum occupancy: 24 Interactive projector, screen, computer, DVD player and Wifi	Fee (minimum of four hours; hourly rate after the four hours) Profit: $125 Non-profit: $75 State: $50
Classroom M-103	Details Maximum occupancy: 9 Interactive projector, screen, computer, DVD player and Wifi	Fee (minimum of four hours; hourly rate after the four hours) Profit: $125 Non-profit: $75 State: $50
Classroom M-208 or M-214	Details Maximum occupancy: 16 Interactive projector, screen, computer, DVD player and Wifi	Fee (minimum of four hours; hourly rate after the four hours) Profit: $125 Non-profit: $75 State: $50
Classroom M-211	Details Maximum occupancy: 30 Interactive projector, screen, computer, DVD player and Wifi	Fee (minimum of four hours; hourly rate after the four hours) Profit: $125 Non-profit: $75 State: $50
Classroom M-212	Details Maximum occupancy: 32 Interactive projector, screen, computer, DVD player and Wifi	Fee (minimum of four hours; hourly rate after the four hours) Profit: $125 Non-profit: $75 State: $50
Classroom M-213	Details Maximum occupancy: 28 Interactive projector, screen, computer, DVD player and Wifi	Fee (minimum of four hours; hourly rate after the four hours) Profit: $125 Non-profit: $75 State: $50
Classroom M-301	Details Maximum occupancy: 36 Active Learning Classroom with multiple displays for group work Interactive projector, screen, computer, DVD player and Wifi	Fee (minimum of four hours; hourly rate after the four hours) Profit: $125 Non-profit: $75 State: $50
Lab/Classroom M-302	Details Maximum occupancy: 20 Interactive projector, screen, computer, DVD player and Wifi	Fee (minimum of four hours; hourly rate after the four hours) Profit: $125 Non-profit: $75 State: $50
Lecture Hall M-317	Details Maximum occupancy: 40 Projector, screen, computer, DVD player, Wifi, video conferencing and 1 lavalier microphone	Fee (minimum of four hours; hourly rate after the four hours) Profit: $150 Non-profit: $100 State: $75

Susan B. Anthony Building: currently unavailable

Student Lounge SBA-127	Details Maximum occupancy: 100 75-inch display on rolling stand and an HDMI cable	Fee (minimum of four hours; hourly rate after the four hours) Profit: $200 Non-profit: $150 State: $100
Success Center SBA-127D	Details Maximum occupancy: 18 75-inch display with HDMI cable can be used in this space	Fee (minimum of four hours; hourly rate after the four hours) Profit: $150 Non-profit: $100 State: $75

• Student spaces are reserved for student use between 8 a.m. and 3 p.m., Monday through Friday. If you're unsure if your event/activity can be held in the Connector, please email events@berkshirecc.edu and we will contact you to discuss.
• If an external organization reaches out about renting space on campus, they should be instructed to visit this webpage and to send an email to events@berkshirecc.edu.
• All internal space rental requests should be requested through Ad Astra or an email should be sent to the Administrative Assistant to the Director of Facilities.
• Anyone requesting to use space on campus for an internal event must complete a Facilities Use Form at least two weeks prior to the event if any of the following are needed:
  • AV/technology requests
  • Room setups
  • Directional signs
• Questions regarding AV/technology should be directed to IT - Media at least 48 hours before the event.
• Questions regarding room setups should be directed to Facilities at least 48 hours before the event.
• If food is being served, please see Event Food and Beverage section.
• The room should be left in the same condition as it was at the start of your event.
• To request space at Paterson Field House, please complete and submit an Event Information Sheet.
• To request the Recording Studio, please complete and submit the form on our webpage.
• To request all other spaces, please complete and submit an Internal Request to Use Space.

All external event requests are handled by the Assistant to the VP of Administration and Finance/Divisional Manager at events@berkshirecc.edu.

• Classrooms may be rented, however, priority will be given to all academic classes or programming.
• Liability Insurance – A Certificate of Insurance (COI) is required naming Berkshire Community College as an additional insured. Required coverage is $1M per occurrence, $3M in the aggregate. The COI must be received at least 72 hours before the date of your event.
• If the room you request is available on the specified date and time, you will receive a confirmation from the Assistant to the VP of Administration and Finance.
• A $100 non-refundable deposit is due within ten business days of the confirmation. (Please note, if the deposit is not received within ten business days, the room will be released.)
• Upon receipt of your $100 non-refundable deposit, you will receive a Rental Agreement, which must be signed and returned to the Assistant to the VP of Administration and Finance within ten business days.
• Full payment and a final guest count must be received seven business days prior to your event.
• If food is being served, please refer to the Event Food and Beverage section below.
• The host of the event is responsible for accommodating sign language interpreting, access and food-related allergy requests.
• BCC will provide directional signs to the space being used and the related parking lot.
• The host is responsible for any and all other signs needed.
• All events are considered on a case-by-case basis. Depending on the date, time, activity and attendance, extra charges may be added at the discretion of BCC.
• The room should be left in the same condition as it was at the start of your event. If a mess is left behind, there will be an additional fee assessed. See the costs and fees section below.
• To request space at Paterson Field House, please complete and submit an Event Information Sheet.
• To request the Recording Studio, complete and submit the form on our webpage.
• To request all other spaces, please complete and submit a Rental Application.

If you are requesting alcohol for an event, you:

• Must complete an Alcohol Request Form.
• Must have a confirmation from the Assistant to the VP of Administration and Finance, Divisional Manager that space has been reserved, along with a $100 non-refundable deposit and a signed Rental Agreement.
• Must be approved by the President or VP of Administration and Finance.
• Must have alcohol provided by a licensed caterer or liquor store.
• Must obtain a one-day alcohol license from the City of Pittsfield.
• Are responsible for obtaining all of the above.

BCC Alcohol Policy

Alcohol may be served at some third-party events being held on the college's premises. In order to serve alcohol on the college's premises, all parties must follow the process for scheduling such an event and comply with all event requirements, college policies and state law. Under no circumstances may alcohol be served at any student event sponsored by a student organization.

Appropriate Purpose

The purpose of the alcohol policy, as well as the planning and execution, is always the focus of the event. The provision of alcoholic beverages should be intended to merely complement the event. Admission to events with alcohol will be restricted to invited guests who are of legal drinking age. Any exception to the admission requirements must be approved not less than 30 days prior to the event by the President or VP of Administration and Finance/CFO or their designee.

Alcohol Approval Process

All events in which alcohol will be served will require a completed and approved Alcohol Request Form which will be approved or denied within ten business days of receipt, with a copy of the decision forwarded to both the event sponsor and the designated server company. Final approval for all events where alcohol is to be served rests with the President or VP of Administration and Finance/CFO or his/her designee.

Caterers

Food must be served at all events that serve alcohol.

The event sponsor or their designee must be in attendance at all events where alcoholic beverages are available. If a designee is to be assigned, that information must be included on the above mentioned form.

Designated Servers

All events where alcohol will be served require the hiring of an alcohol licensed designated server. Vendors are appropriately insured and trained, including Serv-Safe and/or TIPS training, to provide this service and are responsible for understanding and maintaining compliance with all applicable Massachusetts State Laws and all licensure requirements for serving alcohol.

Security

BCC Security, the MA State Police or the Pittsfield Police Departments are required at all events involving the sale and distribution of alcoholic beverages. The number of officers required will vary but will equal approximately one officer for every 100 participants. The number of officers must be determined in conjunction with the Events Coordinator and Director of Security prior to the event. The event sponsor shall cover the expense of Security or Law Enforcement personnel.

Policy Violations

Any College student or employee who violates this policy may be subject to disciplinary action, up to and including expulsion or termination. Any violations of this policy by college or non-college affiliated individuals may be referred to local law enforcement agencies.

BCC Events

Catering Services

• Epicurean Feast at Burke's Café has right of first refusal to provide food and beverage services during the hours of 7 a.m. and 3 p.m.
• If they are unable to support your catering request or if your event is after 3 p.m. or on a weekend, an outside food vendor of your choice can be used.
• Catering requests should be submitted at least 48 hours in advance.
• Epicurean Feast at Burke's Café will respond to your catering request within 48 hours.
• To submit a catering request, please visit their catering website, CaterTrax.
• Invoices may be paid by check request or purchase order.
• Any catering questions should be directed to Ajayi Jackson, Chef Manager, at ecafe335@epicureanfeast.com.
• Please remember to also complete a Facilities Use Form for your event.

External Events

Catering Services

• Epicurean Feast at Burke's Café, our on-campus dining service, has right of first refusal to provide catering services.
• If they are unable to support your catering request or if your event is after 3 p.m. or on a weekend, an outside food vendor of your choice can be used.
• Catering requests should be submitted at least 48 hours in advance.
• Epicurean Feast at Burke's Café will respond to your catering request within 48 hours.
• To submit a catering request, please visit their catering website, CaterTrax.
• Invoices may be paid by purchase order or credit card.
• Any catering questions should be directed to Ajayi Jackson, Chef Manager, at ecafe335@epicureanfeast.com.

Please direct questions to events@berkshirecc.edu.

Rental Fees and Additional Fees

• Room fees
• IT fees: Overtime charged at $50/hour, minimum of four hours*†
• Maintenance: Overtime charged at $50/hour, minimum of four hours*†
• Gym Floor Cover: $500 fee charged to put down and remove temporary floor used to protect the gym floor
• Security detail, a rate of $50/hour, minimum of four hours*
• City Fire, EMT and State Police details may be needed for certain events and all costs will be paid for by the Renter. Rates are to be determined.

*Staffing levels to be determined by the guest count.
†The hourly cost increases when the event is held on a holiday.

External Users: Alcohol License

• If you are interested in having alcohol at your event:
  • Complete an Alcohol Request form and submit it to events@berkshirecc.edu.
  • If your request is approved by the VP of Administration and Finance at BCC, you will need to obtain a Special One Day Alcoholic Beverage License from the City of Pittsfield. For more details, please visit the City of Pittsfield website.
  • Alcohol must be provided by a licensed caterer or liquor store.

Cleaning Fee

• Renter is expected to leave the space in the same condition as when they arrived. This includes but is not limited to making sure all trash is in the trash cans, all personal items are removed at the end of the event. If the Facilities Department is left with a mess to clean up, an invoice will be sent to the Renter.

Paterson Field House and Other Large Events

• For events with up to 500 attendees, a minimum of one (1) Facilities staff member is required at the event. The cost is $50/hour with a minimum of four (4) hours, per staff member
  *The hourly cost increases when the event is held on a holiday.
• For events with 500+ attendees, a minimum of two (2) Facilities staff members are required at the event. The cost is $50/hour with a minimum of four (4) hours, per staff member.
  *The hourly cost increases when the event is held on a holiday.
• For events with up to 1,000 attendees, a minimum of four officers are required at the event.
• For events with 1,000+ attendees, a minimum of six police officers are required at the event.
  • The BCC campus is state property so the MA State Police should be contacted first at 413-743-4700.
  • If the MA State Police are unable to provide officers, then the Pittsfield Police Department may be contacted at 413-448-9700.
  • If both organizations are unable to provide officers, the Berkshire County Sheriff's Department may be contacted at 413-443-7220.
• The cost for said law enforcement officers will be determined by the respective organization.
• Renter is responsible for all costs associated with having security at their event(s).
  • For events with up to 100 attendees, a minimum of one (1) Security Officer is required at the event. The cost is $50 per hour with a minimum of four (4) hours for the Security Officer. 
  • For events with101 to 500 attendees, a minimum of one (1) Security Officer and two law enforcement officers are required at the event. The cost is $50/hour per member with a minimum of four (4) hours for Security personnel. The price for law enforcement will be determined by the law enforcement agency. 
  • For events with 501 to 1000 attendees, a minimum of one (1) Security Officer and three law enforcement officers are required at the event. The cost is $50 per hour with a minimum of four (4) hours for Security personnel. The price for law enforcement will be determined by the law enforcement agency. 
  • For events with 1000+ attendees, a minimum of four law enforcement officers are required at the event. The price will be determined by the law enforcement agency.

• To request space at Paterson Field House, please complete and submit an Event Information Sheet.
• To request the Recording Studio, complete and submit the form on our webpage.
• To request all other spaces, complete and submit the Rental Application below.