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New Employee Information

BCC Human Resources

Congratulations! You've joined the Berkshire Community College Team!

This page will equip you with the information you need to get started.

 

Full-Time Employee Enrollment Forms (jump to Part-Time Employee forms)

All new employees must complete and return the forms linked below to inform HR which benefits you've selected, complete standard new-hire paperwork, and acknowledge receiving College policies. (We'll be straight with you - you're going to be filling out some forms.)

We've organized everything you need into a checklist to help you keep track of the various documents. Open each section to find the necessary forms to download and complete.

Below that, you'll find additional documents for your information - these do not have to be completed and returned.

 
  • 1. Mandatory Elections: Health, Basic Life, Optional Life and Long-term Disability Insurance

    This is a mandatory form, even if you are not going to enroll in GIC health insurance - new employees must use this form to select or decline GIC health benefits.

    This Decision Guide will help you understand the various benefit options available to you. Review it to understand the options. Once you have read through the GIC Decision Guide, you will need to complete the enrollment form, even if you are declining coverage

    GIC Insurance Benefit Decision Guide


    Health, Basic Life, Optional Life and Long-term Disability Insurance Enrollment

    Complete this form within ten (10) days of hire to enroll for (or decline) medical, life and long-term disability insurance benefits through the Commonwealth’s Group Insurance Plan (GIC). Do NOT use this form to select Dental benefits! Instead, see section 2, below.

    When enrolled, GIC insurance benefits become effective sixty (60) days from the first full month of hire (ex: If you are hired September 1, benefits become effective November 1; If you are hired September 2, benefits become effective December 1).

    GIC Enrollment Acknolwedgement Form


    If you are adding dependents
    , you will need the following documents to complete the enrollment process:
    • Marriage certificate
    • Birth certificate(s)

    Go to the MyGIC link and request the Enrollment/Change Form1- complete the form and add any attachments needed for dependents or beneficiaries before selecting FINISH. 

    Request and complete Life Insurance Beneficiary – Form 319 to designate life insurance beneficiaries.  You should be prepared with personal information such as the birth dates and social security numbers of your chosen beneficiaries.

    Request and complete the Dependent Age 19 to 26 Enrollment/Change form if you have a dependent between the ages of 19 to 26 that will be on your insurance.

    Request and complete the Handicapped Dependent Application form if you will be insuring a child who, prior to age 19, was mentally or physically disabled and incapable of earning their own living.

  • 2. Mandatory Elections: Dental Insurance, Vision Discounts

    BCC employees are eligible for dental benefits through Metlife and for vision discounts.

    (Note: this is not part of the GIC Dental insurance.)

    Non-Unit employees (This form must be completed and returned to HR.)

    These benefits become effective within sixty (60) days of hire.

    Non-Unit Dental Plan Summary


    Benefitted, MCCC employees

    These benefits become effective 180 days following the date of hire.

    MCCC Dental Plan Summary


    AFSCME members

    These benefits become effective 180 days following the date of hire.


    Metlife VisionAccess is a discount program that helps you save and stay on top of your care. This flyer will provide discount information on vision care services.

    VisionAccess Employee Information

  • 3. Optional Election: Flexible Spending Accounts (FSAs) - (a) Health Care FSA, (b) Dependent Care FSA

    BCC Employees are eligible to enroll in Flexible Spending Accounts (FSA). FSAs allow employees to set aside money every paycheck on an income tax-free basis for eligible expenses. 


    You can enroll in the Health Care and/or the Dependent Care FSA.

    The Health Care Spending Account covers expenses that diagnose, treat, cure, or mitigate an injury, illness, or condition.

    The Dependent Care Assistance Program covers expenses such as day care; preschool, before- and after-school programs; and summer day camps.

    New state employees enroll for partial-year benefits. For the Health Care FSA, benefits begin at the same time as other GIC benefits. For the Dependent Care FSA, benefits begin on the first day of employment.

    Enroll in the FSA online

    Employees must re-enroll for FSAs every year during open enrollment to continue benefits.

    GIC FSA Handbook 2022

  • 4. Mandatory Election: Retirement Election Form

    Employees must choose from one (1) of two (2) options for retirement contributions (in lieu of Social Security):

    1.   Massachusetts State Employee Retirement System (MSERS)
    • MSERS is a defined benefit plan. New employees contribute 9% of gross salary, and 11% on salary over $30,000. These employee contributions are Federal tax-deferred.1.45% is deducted for the Medicare portion of Social Security.
    • Those who entered state service after April 2, 2012 are eligible for a pension at age 60 with 10 years of creditable service.  State employees are eligible for a pension at any age with 20 years of creditable service.
    • For more information, contact (617) 727-2310 ext. 2, or visit www.mass.gov/gic for an online contact form


    MSERS Enrollment Form

    OR

    2. Optional Retirement Program (ORP) (For Non-Unit and MCCC Employees Only)
    • ORP is an alternative to MSERS that provides flexible and portable pension benefits. Watch this video for more information on ORP.
    • You must enroll for ORP within 180 days of hire, or you will be automatically be enrolled for MSERS.
    • This is an important decision because, once you make your election, it cannot be changed.

    ORP Enrollment Guide and Online Enrollment

  • 5. Optional Elections: Supplemental Retirement Plans

    This is an optional form.

    You may opt for the 457 Deferred Compensation SMART Plan, a retirement “add-on,” for saving additional retirement monies.

    For 2020, anyone under age 50 can save $19,500 per calendar year, and $26,000 is you are 50 or over.

    You can enroll for the SMART Plan at any time. 

    457 SMART Plan Highlights (PDF Download)

    SMART Plan Information

    SMART Plan Enrollment Form


    This is an optional form.

    Enroll for the 403B Plan to supplement your state core retirement plan. You can enroll for the 403B Plan at any time. 

    403B Plan Information

    403B Plan Enrollment - Follow the steps on this page

    If you choose to enroll in the 403B plan, you must fill out and return the Salary Reduction Agreement.

     

  • 6.  Mandatory State and Federal Employment Forms

    Due upon hire.

    These are standard employment forms required by the Commonwealth of Massachusetts and the United States Federal Government.

     

    Federal I9 Form

    IRS W4 Form

     

  • 7. Mandatory BCC Institutional Forms

    Due upon hire.

    These are forms that BCC requires for all new hires, to ensure that you're aware of College policies and procedures.

    Personnel Data Form

    Direct Deposit Form

    Social Security Statement

    Drug and Alcohol Policy Acknowledgement

     

  • 8. Public Information Exemption Form

    Due upon hire (if appropriate)

    As state employees, certain information about BCC staff members may be made public. If you are eligible to keep your information private, please complete an exemption form and return it to the Executive director HR (mloiodice@berkshirecc.edu), along with supporting documentation.

    Payroll Public Records Exemption Form

     

Part-Time Employee Enrollment Forms

All new part-time employees must complete and return the forms linked below to inform HR which benefits you've selected, complete standard new-hire paperwork, and acknowledge receiving College policies. (We'll be straight with you - you're going to be filling out some forms.)

We've organized everything you need into a checklist to help you keep track of the various documents. Open each section to find the necessary forms to download and complete.

Below that, you'll find additional documents for your information - these do not have to be completed and returned.

 



New Employee Information Forms

These files and documents contain useful reference information for new BCC employees.

 

The Benefits of Working for Berkshire Community College

  • 1. GIC Insurance Benefits (Health, Life, and Long-Term Disability)

    The College offers medical, life and long-term disability insurance benefits through the Commonwealth’s Group Insurance Plan (GIC). 

    GIC Benefit Decision Guide - 2021

    You must enroll in GIC insurance benefits within ten (10) days of your official hire date.

    When enrolled, GIC insurance benefits become effective sixty (60) days from the first full month of hire (ex: If you are hired September 1, benefits become effective November 1; If you are hired September 2, benefits become effective December 1).

    Deductions for Health Insurance will be split between biweekly paychecks.

    Helpful Information to assist you in choosing an insurance plan and provider:

    For questions about enrollment, contact the GIC at 1.617.727.2310.

    For questions about coverage, contact the provider.

    Helpful information regarding Life Insurance:

    Basic and Optional Life insurance rates

    You may enroll in Optional Life Insurance for a coverage amount of up to eight times your salary (for a max of $1.5M)

    • In order to enroll for Optional Life Insurance, you must be enrolled for basic life insurance.
    • If you select coverage in an amount equal to a multiple of your salary, you will be enrolled in the Automatic Increase plan, and your coverage will increase automatically with increases in your salary.
    • While you may elect Optional Life Insurance at any time during your employment with BCC, if you elect it within 10 days of hire, you will not be required to provide proof of good health.
    • Deductions for Optional Life Insurnace are taken once per month, in one lump sum.
    • GIC Life Insurance Brochure 

    The provider is The Hartford. Visit the Group Insurance Commission online or call 617-727-2310 ext. 1 for life insurance questions.

    Helpful Information regarding Long Term Disability Insurance
    • GIC provides up to 55% tax-free income replacement after a disability of more than 90 days.

    Long Term Disability Rates

    UNUM is the provider, and can be reached at 1.877.226.8620.

  • 2. Flexible Spending Accounts (FSA)

    BCC Employees are eligible to enroll in Flexible Spending Accounts (FSA). FSAs allow employees to set aside money every paycheck on an income tax-free basis for eligible expenses. 


    You can enroll in the Health Care and/or the Dependent Care FSA.

    The Health Care Spending Account covers expenses that diagnose, treat, cure, or mitigate an injury, illness, or condition.

    The Dependent Care Assistance Program covers expenses such as day care; preschool, before- and after-school programs; and summer day camps.

    New state employees enroll for partial-year benefits. For the Health Care FSA, benefits begin at the same time as other GIC benefits. For the Dependent Care FSA, benefits begin on the first day of employment.

    Enroll in the FSA online 

    Employees must re-enroll for FSAs every year during open enrollment to continue benefits.


    GIC FSA Handbook 2022

    Helpful Information on FSAs:
    • Commonwealth of Massachusetts employees save on average $300 for every $1,000 contributed in the Health Care Spending Account (HCSA)
    • You pay a $1.00 monthly administrative fee for enrollment in one or both FSAs.
    • Your elections will be withdrawn from your pay and placed in your account before federal or state income taxes, or federal payroll tax are applied.
    • The IRS imposes a use-it-or-lose-it rule on FSAs. This means that you must use all the money in your account by the end of the plan year, or you lose that money, subject to a 2 ½ month grace period. For the 2021 plan year, you have until September 15, 2021 to incur claims and until October 15, 2021 to submit them.  
    • The Provider is Benstrat. For questions regarding the FSA, please contact 1.877.FlexGIC (1.877.353.9442); or contact Benstrat at: 877-353-9442; commonwealth@benstrat.com.

    FAQ and Helpful Resources, including the Participant Handbook, Expense Lists, and presentations. There is also a live chat option available on this page.

  • 3. Dental / Vision Benefits

    BCC employees are eligible for dental benefits through Metlife and for vision discounts.

    You must enroll in GIC insurance benefits within ten (10) days of your official hire date.

    For Non-Unit Professionals, GIC insurance benefits become effective sixty (60) days from the first full month of hire (ex: If you are hired September 1, benefits become effective November 1; If you are hired September 2, benefits become effective December 1).
    For MCCC and AFSCME members, these benefits become effective 180 days following date of hire.

    Non-Unit Professionals

    Non-Unit Dental Plan Summary


    MCCC members

    MCCC Dental Plan Summary

    AFSCME members



    Metlife VisionAccess is a discount program that helps you save and stay on top of your care. This flyer will provide discount information on vision care services.

    VisionAccess Employee Information
  • 4. Retirement Savings

    Employees must choose from one (1) of two (2) options for retirement contributions (in lieu of Social Security):

    1.   Massachusetts State Employee Retirement System (MSERS)
    • MSERS is a defined benefit plan. New employees contribute 9% of gross salary, and 11% on salary over $30,000. These employee contributions are Federal tax-deferred.1.45% is deducted for the Medicare portion of Social Security.
    • Those who entered state service after April 2, 2012 are eligible for a pension at age 60 with 10 years of creditable service.  State employees are eligible for a pension at any age with 20 years of creditable service.
    • For more information, contact (617) 727-2310 ext. 2, or visit www.mass.gov/gic for an online contact form

    MSERS Retirement Guide for Active Members

    OR

    2. Optional Retirement Program (ORP) (For Non-Unit and MCCC Employees Only)
    • ORP is an alternative to MSERS that provides flexible and portable pension benefits. Watch this video for more information on ORP.
    • You must enroll for ORP within 180 days of hire, or you will be automatically be enrolled for MSERS.
    • This is an important decision because, once you make your election, it cannot be changed.

    ORP Enrollment Guide and Online Enrollment

  • 5. 457 Deferred Compensation SMART Plan  

    BCC employees have options for additional retirement savings. You may opt for the 457 Deferred Compensation SMART Plan, a retirement “add-on,” for saving additional retirement monies. 

    • For 2020, anyone under age 50 can save $19,500 per calendar year, and $26,000 is you are 50 or over.
    • You can enroll for the SMART Plan at any time.
    • Prior to enrolling, contact your local SMART Plan office at 877-457-1900 to obtain a Plan Enrollment Code flier, which will include a specific code needed to enroll online. Then, click the button below to enroll.
    • The minimum contribution is $10/pay period
    • More information on the 457 SMART Plan

    SMART Plan Enrollment

    457 SMART Plan Highlights (PDF Download)

  • 6. 403B Supplemental Retirement Plan  

    BCC employees have options for yet more retirement savings.

    Supplemental Retirement Plan Basics

    Supplemental Retirement Plan Additional Information

    If you choose to enroll in the 403B plan, you must fill out and return the Salary Reduction Agreement.

  • 7. Tuition Remission

    Tuition Remission forms must be presented to the Business office when responding to the tuition and fee bill.

    Tuition Remission Form

    Download as PDF

  • 8. Additional Benefits

    Employee Assistance Program

    Visit Mass4You for information on our Employee Assistance Program.

    Mass4You Information

    Mass4You Flyer

    Paterson Field House / Fitness Center

    Employees of BCC get free access to the Paterson Field House where we offer use of an array of exercise equipment, a basketball court, a pool (open seasonally; available for a small daily fee), and offer exercise and wellness classes.

    Berkshire Eagle Online Subscription

    BCC employees get access to our Berkshire Eagle online subscription at no cost.

Getting to BCC

Please refer to the Map, Directions and Transportation page for details about coming to campus.

Employee Training

  1. Every 2 years, all state, county and municipal employees must complete a conflict of interest law online training program within 30 days of employment, and every 2 years thereafter. Employees are required to provide proof of taking this course to the HR Office in the form of a certificate of completion.

    Conflict of Interest Training

    (Flash required; may not be accessible after 2020.)
  2. Below, you fill find a form containing 3 short videos put out by the Massachusetts Department of Public Health on safety during the COVID-19 pandemic. Please take some time to watch these short videos today and verify that you have done so by completing the form.

    Covid-19 Training

Tuition Remission forms must be presented to the Business office when responding to the tuition and fee bill.

Tuition Remission Form

Download as PDF

 

Massachusetts HealthConnector Marketplace Notification

  • HR CMS Login Instructions

    HRCMS is a self-service website that BCC employees can use to submit working hours, view pay rates and history, and more.

    HRCMS Self Service website

  • How to Submit your Consent to Receiving W-2s Electronically:
    1. Log in to Employee Self-Service with your user ID (employee ID) and password.

    2. From the Employee Self-Service homepage, select the MAIN MENU link located at the top of the page.

    3. On the SELF SERVICE menu, select the PAYROLL AND COMPENSATION menu.

    4. To Submit your W-2/W-2c consent to receive an electronic form, select the W-2/W-2c CONSENT link.

    5. You will arrive at the W-2/W-2c Consent Form page. Please scroll down through the text box, in order to review all of the information on the page.

    6. To Submit your W-2/W-2c consent to receive an electronic W-2 or W-2c form, select the Check Box, “Check here to indicate you have read and consent to receive electronic W-2 and W-2c forms.”

      Then select SUBMIT.

    7. You will be directed to the VerifyIdentity page. You will need to verify your identity by typing in your password. You will notice that your User ID is pre-populated for you.

    8. Enter your Self Service password and select CONTINUE.

      Select the OK button to confirm the submit was successful.

      Once you have verified your identity, you will return to the W-2/W-2c Consent Page.

    9. You will now see your current consent status:

      • Your Current Status: Consent received.

      This confirms that you will receive an electronic W-2/W-2c form.

    10. Select the HOME link once you have completed your consent.
  • Receive your W-2 / W-2c Electronically
    1. Log in to Employee Self-Service with your user ID (employee ID) and password.

    2. From the Employee Self-Service homepage, select the MAIN MENU link located at the top of the page or select the View W2 link under Quick Links to skip step 3.

    3. On the SELF SERVICE menu, select the PAYROLL AND COMPENSATION menu.

    4. To view your current W-2/W-2c form, select the VIEW W-2/W-2c FORMS link. The system will prompt you to answer your security question.

      (Your security question is set up in Main Menu > My System Profile, click the link Change or set up forgotten password help)

    5. You will arrive on the VIEW W-2/W-2c FORMS page, where you will be allowed to review your most recent W-2/W-2c form.

    6. The Select Year End Form table will allow you to view your current year's W-2/W-2c forms. Select VIEW A DIFFERENT YEAR to view prior years. The areas available for view are the following:

      Tax Year: The tax year in which the W-2/W-2c form is completed for, presented in a YYYY format.
      W-2 Reporting Company: Will display COM for the Commonwealth of Massachusetts.
      Tax Form ID: Will display either W-2 or W-2c.
      Issue Date: The date in which the W-2/W-2c is issued.
      Year End Form: The link that will open the W-2/W-2c form.
      Filing Instructions: The Federal Instructions to an Employee on the back side of a W-2/W-2c form.

      Select the YEAR END FORM link, in order to view your selected W-2/W-2c form.




BCC Mission Statement and Values

BCC Mission Statement and Values

BCC Organizational Charts

Here you will find comprehensive BCC organization charts detailing the reporting structure of the following (in .PDF format):

 

 

Revision date June 24, 2021

Who to Contact in Human Resources

  • Melissa Loiodice-Walker, Executive Director of Human Resources    

    mloiodice@berkshirecc.edu 

    Tel: (413) 236-1022 

    Contact for:

    1. Employee accommodation requests
    2. Questions related to Title IX and the College’s Policy on Affirmative Action, Equal Opportunity & Diversity; and for filing Title IX and Affirmative Action Discrimination Complaints
    3. Collective bargaining and contract matters (including generation of seniority lists; questions related to tenure and changes of rank; and reclassification requests)
    4. Employee complaints and grievances
    5. Consultation on personnel and supervisory matters
    6. Project and initiative planning in partnership with the Human Resources Department
  • Sean Grady, Business and Communications Manager  

    sgrady@berkshirecc.edu 

    Tel: (413) 236-4576 

    Contact for: 

    Contact for:

    1. Questions related to posting jobs, position description development and review (including E-7s), and the search committee process
    2. Employee training, including search committee training
    3. Salary and wage questions
    4. Questions involving the employee evaluation process
  • Ann Stevens, Employee Services Coordinator in Human Resources

    astevens@berkshirecc.edu 

    Tel: (413) 236-1023 

    Contact for:

    1. Employee onboarding
    2. Questions on and assistance with benefits and tuition remission 
    3. Questions on and assistance with retirement
    4. Accessing personnel files
    5. Information on employee wellness resources
    6. General questions about Human Resources policy, process, and procedure
  • Human Resources General Email 

    HR@berkshirecc.edu

    Contact for: 

    1. Submitting Authorizations to Hire, Personnel Requisitions, and Change of Status Forms
    2. Requests for current and historic employee data
    3. Contact from people/entities external to the College, including for:
      1. information requests under the Massachusetts Public Records Law
      2. verification of employment requests;
      3. general questions from job candidates;
      4. sales
    4. Determining the correct Human Resources contact

If you believe that you have been harassed or discriminated against based on your sex, sexual orientation, gender, gender identity; race, color, national origin; religion, creed; age; disability; or based on membership in any other class protected by law or by the College’s Affirmative Action, Equal Opportunity & Diversity Policy, you may file a complaint with the College. Likewise, you may file a complaint if you believe you have been retaliated against for reporting harassment or discrimination or for cooperating in an investigation concerning the same.

Informal Resolutions

Any of the parties involved in a particular matter may request the intervention of the Title IX Coordinator to assist in resolving that matter informally. Likewise, where appropriate, the Title IX Coordinator may attempt to reach an informal and prompt resolution of an issue. An informal resolution is achieved through open or closed dialogue between the parties that allows for the airing of any misunderstandings or disputed issues. Parties reserve their right to withdraw from the informal resolution process and resume the Complaint process at any time. If the parties come to an informal resolution, its terms are reduced to writing and the matter is thereafter considered resolved. Please note, however, that this informal procedure shall not be used as a sole measure in cases involving sexual harassment or violence, or in cases involving student allegations of sexual harassment or violence of any type by an employee.

Confidential Reporting Resources

Persons who have experienced prohibited forms of sexual harassment may share information confidentially with designated employees (“Confidential Employees”) who cannot reveal identifying information to any third party unless one or more of the following conditions is present:

                  • the individual has provided written consent to disclose information;

                  • there is a concern about imminent harm to self or others;

                  • the information concerns the neglect or abuse of someone who is a minor, elderly, or disabled; or

                  • an employee is responsible for providing non-identifiable information for purposes of the Clery Act.


Confidential Employees at Berkshire Community College are listed below:

Celia Norcross
Dean of Students 
413-236-1601
cnorcross@berkshirecc.edu


Lisa Mattila
Personal Counselor
413-236-1609
www.berkshirecc.edu/personalcounseling

 

Formal Resolutions

Please use this form to report a violation of the College’s Title IX Sexual Harassment Policy (including claims of sexual violence):

Title IX Complaint Form


Please use this form to report a violation of the College’s Affirmative Action, Equal Opportunity & Diversity Policy (other than sexual harassment and sexual violence claims):

Affirmative Action and Discrimination Complaint Form



For more guidance on the Affirmative Action, Equal Opportunity & Diversity Policy and complaint procedure, to submit a complaint, or for resources, please contact Melissa Loiodice-Walker, Title IX Coordinator and Affirmative Action Officer, at mloiodice@berkshirecc.edu

Students may also contact Celia Norcross at cnorcross@berkshirecc.edu to speak about options.

 

 Download as a PDF

 

Human Resources Forms and Procedures

  • I. INITIATING JOB POSTING using the Authorization to Hire Form 

     The Supervisor, Dean, or Vice President who desires to post a job for a particular position (the “Hiring Manager”) will fill out an Authorization to Hire form (add form here- attached to email) and will attach the applicable Job Description. 

    If a Hiring Manager cannot locate a particular job description, or needs assistance creating or revising a position, the Hiring Manager may contact Sean Grady, the Business and Communications Manager.  

    The Hiring Manager will complete the top portion of the form which includes position and pay information, names of search committee members and committee chair, anticipated start and end date of the position, and information as to whether it is a new position or a replacement for another position. In order to ensure timely processing, the Hiring Manager must ensure that the form is completed accurately and in full. Questions about the form may be directed to Sean Grady, Business & Communications Manager in Human Resources. 

    The Hiring Manager will sign the form and deliver it to the necessary parties for signature, which includes the head of the department (if different), the Vice President of Administration & Finance, the President, and lastly, the Comptroller if the position is grant funded. The form should be forwarded to HR@berkshirecc.edu by the last person to sign the form. Forms without proper signature cannot be processed.  

    Once the fully signed Authorization to Hire form is received by Human Resources, Sean will arrange to meet with the Hiring Manager to discuss the details of, and timeline for, the posting. [Please see the College’s Search Committee Guidelines- COMING SOON] 

  • II. HIRING A CANDIDATE using the Personnel Requisition Form; AND   REQUESTING IT ACCESS using the Application for Access to Electronic Records/Colleague Account Request Form   

    After a candidate accepts a position, in order to initiate the actual hiring of a particular employee, the Hiring Manager will fill out a Personnel Requisition form (add form here – attached to email) AND an Application for Access to Electronic Records/Colleague Account Request Form (add form here – attached to email). 

    The Hiring Manager should complete the top portions of the Personnel Requisition form which includes employee, department, pay information, source of funds, and start date. The Hiring Manager must complete all applicable portions of the Application for Access to Electronic Records/Colleague Account Request Form. In order to ensure timely processing and timely access to email and other systems, the Hiring Manager must ensure that these forms are completed accurately and in full. Questions about the form may be directed to Sean Grady, Business & Communications Manager in Human Resources. 

    The Hiring Manager will sign the Personnel Requisition form and deliver it to the necessary parties for signature, which includes the head of the department (if different), the Vice President of Administration & Finance, and lastly, the Comptroller if the position is grant funded. The form should be forwarded to HR@berkshirecc.edu by the last person to sign the form. Forms without proper signature cannot be processed.  

    Once the fully signed Personnel Requisition form is received by Human Resources, an Appointment Letter will be generated and will be sent to the new hire for confirmatory signature.  

    Once the fully signed Application for Access to Electronic Records/Colleague Account Request Form (in addition to the required paperwork from the employee) is received by the Human Resources Office, it will be immediately sent to the IT Department for processing. It takes up to 24 hours for email accounts to become active once set up by the IT department.  

    PLEASE NOTE: If there is a special case, such as with faculty who may require training on Moodle during the summer, hiring managers and supervisors should arrange for new hires to sign on-boarding paperwork at least two (2) to four (4) business days prior their need to access the systems.

  • III. CHANGES IN EMPLOYMENT STATUS (e.g., Pay; Position/Title; Supervisor; Schedule) using the Change of Status Form

    In order to initiate and/or document a change in an employee’s status as to pay, position/title, supervisor, schedule, or other; a Supervisor, Dean, or Head of Department will fill out a Personnel Change of Status form (add form here – attached to email). 

    The Supervisor, Dean, or Vice President will complete the top portions of the form which includes information as to the type of change, an explanation of the change, effective dates, and changes in salary and source of funds, if any. In order to ensure timely processing of the Change of Status form, the form must be completed accurately and in full. Questions about the form may be directed to Sean Grady, Business & Communications Manager in Human Resources. 

    The Supervisor, Dean, or Head of Department will sign the form and deliver it to the necessary parties for signature, which includes the head of the department (if different), and the President. If the change regards a non-routine change of pay (e.g., not related to a yearly raise) or source of funds, or affects the same, the Vice President of Administration & Finance’s signature is required, and lastly, the Comptroller’s if the position is grant funded. The form should be forwarded to HR@berkshirecc.edu by the last person to sign the form. Forms without proper signatures cannot be processed. 

    Once the fully signed Change of Status form is received by Human Resources, the Employee Services Coordinator will process it     PLEASE NOTE: If the change involves a change of position or title, the blue Change of Status form must be accompanied by a new Position Description before it will be processed.  

     

  • IV. SEPARATIONS IN EMPLOYMENT (e.g., Termination; Resignation; Retirement)

    Upon receiving notice of an employee’s intended or actual separation from the College (resignation, termination or otherwise) the Supervisor shall instruct the separating employee to make an appointment with Ann Stevens, the Employee Services Coordinator in Human Resources, as soon as possible for an exit interview and to discuss benefits if applicable. 

    The Supervisor should make arrangements to collect keys, badges, parking passes, equipment (including computer) and any other college property or materials from the separating employees on their last day of employment, and return these items to the Facilities, Security, and IT Offices as applicable. 

    Ann will reach out to employee to set up an appointment for an Exit Interview if the employee has not first contacted Human Resources by their last day as an employee. 

    Following the exit interview, the Human Resources Office will deliver the appropriate form to the IT Department, who will delete accesses to College email and other electronic systems, as appropriate. Please note, retires will have the opportunity to add a personal email address to the Everyone Email List. Also note, adjuncts will remain on the email list for four (4) consecutive semesters before removal.  

     

 

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