Information for Current Employees

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GIC Insurance Benefits (Health, Life and Long-Term Disability)

The College offers medical, life and long-term disability insurance benefits through the Commonwealth's Group Insurance Plan (GIC).

View the GIC Benefit Decision Guide (PDF)

You must enroll in GIC insurance benefits within ten (10) days of your official hire date.

When enrolled, GIC insurance benefits become effective sixty (60) days from the first full month of hire (ex: If you are hired Sept. 1, benefits become effective Nov. 1; If you are hired Sept. 2, benefits become effective Dec. 1).

Deductions for Health Insurance will be split between biweekly paychecks.

For questions about enrollment, contact the GIC at 1-617-727-2310.

For questions about coverage, contact the provider.

Helpful information regarding Life Insurance:

Basic and Optional Life insurance rates

You may enroll in Optional Life Insurance for a coverage amount of up to eight times your salary (for a max of $1.5M)

• In order to enroll for Optional Life Insurance, you must be enrolled for basic life insurance.
• If you select coverage in an amount equal to a multiple of your salary, you will be enrolled in the Automatic Increase plan, and your coverage will increase automatically with increases in your salary.
• While you may elect Optional Life Insurance at any time during your employment with BCC, if you elect it within 10 days of hire, you will not be required to provide proof of good health.
• Deductions for Optional Life Insurance are taken once per month, in one lump sum.

The provider is The Hartford. Visit the Group Insurance Commission online or call 617-727-2310 ext. 1 for life insurance questions.

Helpful Information regarding Long Term Disability Insurance

• GIC provides up to 55% tax-free income replacement after a disability of more than 90 days.

Long Term Disability Rates

UNUM is the provider, and can be reached at 1-877-226-8620.

Flexible Spending Accounts (FSA)

BCC employees are eligible to enroll in Flexible Spending Accounts (FSA). FSAs allow employees to set aside money every paycheck on an income tax-free basis for eligible expenses.

You can enroll in the Health Care and/or the Dependent Care FSA.

The Health Care Spending Account covers expenses that diagnose, treat, cure, or mitigate an injury, illness, or condition.

The Dependent Care Assistance Program covers expenses such as day care; preschool, before- and after-school programs; and summer day camps.

New state employees enroll for partial-year benefits. For the Health Care FSA, benefits begin at the same time as other GIC benefits. For the Dependent Care FSA, benefits begin on the first day of employment.

Enroll in the FSA online

Employees must re-enroll for FSAs every year during open enrollment to continue benefits.

Flexible Spending Information – GIC

Helpful Information on FSAs

• Commonwealth of Massachusetts employees save on average $300 for every $1,000 contributed in the Health Care Spending Account (HCSA)
• You pay a $1 monthly administrative fee for enrollment in one or both FSAs.
• Your elections will be withdrawn from your pay and placed in your account before federal or state income taxes, or federal payroll tax are applied.
• The IRS imposes a use-it-or-lose-it rule on FSAs. This means that you must use all the money in your account by the end of the plan year, or you lose that money, subject to a short grace period.
• The Provider is TASC. For questions regarding the FSA, please contact: 800-754-9202; or go to the website.

Dental/Vision Benefits

BCC employees are eligible for dental benefits through Metlife and for vision discounts.

You must enroll in GIC insurance benefits within ten (10) days of your official hire date.

For Non-Unit Professionals, GIC insurance benefits become effective sixty (60) days from the first full month of hire (ex: If you are hired Sept. 1, benefits become effective November 1; If you are hired Sept. 2, benefits become effective Dec. 1).

For MCCC and AFSCME members, these benefits become effective 180 days following date of hire.

Non-Unit Professionals

Download Non-Unit Dental Plan Summary (PDF)

MCCC members

Download MCCC Dental Plan Summary (PDF)

AFSCME members

Metlife VisionAccess is a discount program that helps you save and stay on top of your care. This flyer will provide discount information on vision care services.

Download VisionAccess Employee Information (PDF)

Retirement Savings

Employees must choose from one (1) of two (2) options for retirement contributions (in lieu of Social Security):

1. Massachusetts State Employee Retirement System (MSERS)

• MSERS is a defined benefit plan. New employees contribute 9% of gross salary, and 11% on salary over $30,000. These employee contributions are Federal tax-deferred. 1.45% is deducted for the Medicare portion of Social Security.
• Those who entered state service after April 2, 2012 are eligible for a pension at age 60 with 10 years of creditable service. State employees are eligible for a pension at any age with 20 years of creditable service.
• For more information, contact 617-727-2310 extension 2, or visit Mass Gov for an online contact form.

MSERS Retirement Guide for Active Members

OR

2. Optional Retirement Program (ORP) (For Non-Unit and MCCC Employees Only)

• ORP is an alternative to MSERS that provides flexible and portable pension benefits.
• You must enroll for ORP within 180 days of hire, or you will be automatically be enrolled for MSERS.
• This is an important decision because, once you make your election, it cannot be changed.

ORP Enrollment Guide and Online Enrollment

457 Deferred Compensation SMART Plan

BCC employees have options for additional retirement savings. You may opt for the 457 Deferred Compensation SMART Plan, a retirement “add-on,” for saving additional retirement monies.

• For 2020, anyone under age 50 can save $19,500 per calendar year, and $26,000 is you are 50 or over.
• You can enroll for the SMART Plan at any time.
• Prior to enrolling, contact your local SMART Plan office at 877-457-1900 to obtain a Plan Enrollment Code flier, which will include a specific code needed to enroll online. Then, click the button below to enroll.
• The minimum contribution is $10/pay period

Get more information about the 457 SMART Plan

SMART Plan Enrollment

Download 457 SMART Plan Highlights (PDF)

403B Supplemental Retirement Plan

BCC employees have options for yet more retirement savings.

Supplemental Retirement Plan Basics

Supplemental Retirement Plan Additional Information

If you choose to enroll in the 403B plan, you must fill out and return the Salary Reduction Agreement (PDF).

Tuition Remission

Tuition Remission forms must be presented to the Business office when responding to the tuition and fee bill.

Download the Tuition Remission Form (PDF)

Download Tuition Remission Policy (PDF)

Additional Benefits

Employee Assistance Program

Visit Mass4You for information on our Employee Assistance Program.

Download Mass4You Information (PDF)

Download Mass4You Flyer (PDF)

Paterson Field House/Fitness Center

Employees of BCC get free access to the Paterson Field House where we offer use of an array of exercise equipment, a basketball court, a pool (open seasonally; available for a small daily fee), and offer exercise and wellness classes.

Berkshire Eagle Online Subscription

BCC employees get access to our Berkshire Eagle online subscription at no cost.

Every two years, all state, county and municipal employees must complete a conflict of interest law online training program within 30 days of employment, and every two years thereafter. Employees are required to provide proof of taking this course to the HR Office in the form of a certificate of completion.

Conflict of Interest Training (Flash required)

Tuition Remission forms must be presented to the Business office when responding to the tuition and fee bill.

Download the Tuition Remission Form (PDF)

Download Tuition Remission Policy (PDF)

Types of Employee Leave

Sick Leave (accrued)

Sick leave may be used in the following circumstances:

• When an employee cannot perform duties because of incapacitation by personal illness or injury;
• When, through exposure to contagious disease, the presence of the person at work would jeopardize the health of others;
• In the case of a serious illness of husband, wife, child, parent of either spouse or any other person living in the immediate household of the employee;
• To keep medical appointments; or
• See your Collective Bargaining Agreement or Handbook for additional circumstances in which you may be entitled to use sick time and for additional requirements.

If you will be using sick leave, please inform your supervisor as soon as possible on the first day of your absence. The College may require a physician's certificate proving the necessity of such absence. Failure to inform your supervisor of your absence or to provide a physician's certificate when requested may result in sick time being denied.

You will report your sick time using the code "SIC."

The number of sick hours you are allotted is set forth in your Collective Bargaining Agreement or Handbook.

See your Collective Bargaining Agreement or Handbook for information on the Sick Leave Bank.

Personal Leave (accrued)

If you will be using personal leave, please give as much notice as practical. Please see your Collective Bargaining Agreement or Handbook for additional details and requirements. Such requests will not unreasonably be denied.

You will report your personal time using the code "PER."

The number of personal hours you are allotted is set forth in your Collective Bargaining Agreement or Handbook. Please see your Collective Bargaining Agreement or Handbook for additional detail.

Vacation Leave (accrued)

Vacation leave should be scheduled as far in advance as practical.

Please make arrangements with your supervisor for coverage during your vacation.

You will report your vacation time using the code "VAC."

Please see your Collective Bargaining Agreement or Handbook for information on limits on vacation accrual and carry-over.

Bereavement Leave (paid)

Employees may take up to seven (7) consecutive paid days in the case of the death of certain members of an employee's or employee's spouse's family or members of the employee's immediate household.

The number of personal hours you are allotted for bereavement leave is set forth in your Collective Bargaining Agreement or Handbook

Military Leave (paid)

Employees in the armed forces or and members of reserve components of the armed forces are entitled to paid military leave if called to duty.

Please check your Collective Bargaining Agreement or Handbook for additional details.

Federal Family Medical Leave Act (FMLA) Leave (unpaid)

The Federal FMLA entitles eligible employees to take unpaid, job-protected leave for up to twelve (12) weeks during a single 12-month period for specified family and medical reasons, with continuation of group health insurance coverage under the same terms and conditions as if the employee had not taken leave. Reasons include:

• The birth of a child and to care for the newborn child within one year of birth;
• The placement with the employee of a child for adoption or foster care and to care for the newly placed child within one year of placement;
• To care for the employee's spouse, child, or parent who has a serious health condition; or
• A serious health condition that makes the employee unable to perform the essential functions of his or her job.

Employees may take up to 26 workweeks of leave during a single 12-month period under the FMLA to care for a covered service member with a serious injury or illness if the eligible employee is the service member's spouse, son, daughter, parent, or next of kin (military caregiver leave).

Please see your Collective Bargaining Agreement or Handbook for more information on your family leave/parental leave benefits.

If you are seeking FMLA protections because of a need for leave due to a serious health condition, you must to submit an FMLA Notice Form and a Medical Certification (see below) issued by the your health care provider to the HR Office. This notice form is due 30 days in advance of the leave when possible, or as soon as you become aware that you will need to take a leave.

Use the FMLA Notice Form to give notice of the need for FMLA leave (PDF).

HR will issue you a Medical Certification for completion by your medical provider.

Access the FMLA Medical Certification Form (PDF)

Get an overview and helpful resources in regards to FMLA

Massachusetts Paid Family Medical Leave (PFML) (paid)

Starting in January 2021, PFML will provide Massachusetts workers with specified family and/or medical reasons with up to 26 weeks of paid leave in a benefit year, with continuation of group health insurance coverage under the same terms and conditions as if the employee had not taken leave.

(NOTE: Massachusetts' PFML and the federal FMLA are separate laws that cover similar situations.)

The PFML is available to all workers in Massachusetts.

View the Mass.gov PFML Fact Sheet

Please see your CBA or Handbook for information on other types of employee leave.

If you believe that you have been harassed or discriminated against based on your sex, sexual orientation, gender, gender identity; race, color, national origin; religion, creed; age; disability; or based on membership in any other class protected by law or by the College's Affirmative Action, Equal Opportunity and Diversity Policy, you may file a complaint with the College. Likewise, you may file a complaint if you believe you have been retaliated against for reporting harassment or discrimination or for cooperating in an investigation concerning the same.

Informal Resolutions

Any of the parties involved in a particular matter may request the intervention of the Title IX Coordinator to assist in resolving that matter informally. Likewise, where appropriate, the Title IX Coordinator may attempt to reach an informal and prompt resolution of an issue. An informal resolution is achieved through open or closed dialogue between the parties that allows for the airing of any misunderstandings or disputed issues. Parties reserve their right to withdraw from the informal resolution process and resume the Complaint process at any time. If the parties come to an informal resolution, its terms are reduced to writing and the matter is thereafter considered resolved. Please note, however, that this informal procedure shall not be used as a sole measure in cases involving sexual harassment or violence, or in cases involving student allegations of sexual harassment or violence of any type by an employee.

Confidential Reporting Resources

Persons who have experienced prohibited forms of sexual harassment may share information confidentially with designated employees (“Confidential Employees”) who cannot reveal identifying information to any third party unless one or more of the following conditions is present:

• The individual has provided written consent to disclose information;
• There is a concern about imminent harm to self or others;
• The information concerns the neglect or abuse of someone who is a minor, elderly, or disabled; or
• an employee is responsible for providing non-identifiable information for purposes of the Clery Act.

Confidential Employees at Berkshire Community College are listed below:

• Celia Norcross, Dean of Students: call 413-236-1601 or email cnorcross@berkshirecc.edu
• Lisa Mattila, Personal Counselor: call 413-236-1609 or visit the our webpage

Formal Resolutions

Please use this form to report a violation of the College's Title IX Sexual Harassment Policy (including claims of sexual violence):

Title IX Complaint Form

Please use this form to report a violation of the College's Affirmative Action, Equal Opportunity and Diversity Policy (other than sexual harassment and sexual violence claims):

Affirmative Action and Discrimination Complaint Form

Students may contact Celia Norcross at cnorcross@berkshirecc.edu to speak about options.

View the College's Policy on Affirmative Action, Equal Opportunity and Diversity

View BCC's Affirmative Action, Equal Opportunity and Diversity Policies

• Non-Unit Professionals Handbook (PDF)
• MCCC Handbook (PDF)
• AFSCME Handbook (PDF)
• DCE Handbook (PDF)

Payroll Calendar for Benefited Employees

2023 Payroll Calendar for Benefited Employees (PDF)

2024 Payroll Calendar for Benefited Employees (PDF)

Adjunct Faculty Payroll Calendar

Adjunct Payroll Schedule (PDF)

MA State Holiday Calendar

MA State Holiday Calendar (PDF)

HRCMS is a self-service website that BCC employees can use to submit working hours, view pay rates and history, and more.

Visit the HRCMS Self Service website

Read BCC's Mission Statement and Values

Organizational Charts

Here you will find comprehensive Berkshire Community College's organization charts detailing the reporting structure of the following:

• Academic Affairs (PDF)
• Administration and Finance (PDF)
• Divisional (PDF)
• President's Cabinet (PDF)
• President's Office (PDF)
• Student Affairs and Enrollment Management (PDF)

Revision date: March 11, 2024

Beth Dolan, Executive Director of Human Resources
Email: bdolan@berkshirecc.edu
Tel: 413-236-1022

La Wanza Lett-Brewington, Title IX Coordinator and Affirmative Action Officer
Email: llett-brewington@berkshirecc.edu
Tel: 413-236-1027

Sean Grady, Human Resources Manager
Email: sgrady@berkshirecc.edu
Tel: 413-236-4576

Contact for:

1. Job Design/Recruitment
2. Initial Position Classification, Hiring and Classification Appeals
3. Workplace Accommodation Requests
4. Training and Development
5. Public Record Requests

Ann Stevens, Human Resources Operations and Benefit Manager
Email: astevens@berkshirecc.edu
Tel: 413-236-1023

Contact for:

1. Human Resources Operations
2. Onboarding and Offboarding
3. Benefits Management
4. FMLA/PFML
5. Workers Comp

Rebecca (Becky) Manship, Human Resources Coordinator
Email: rmanship@berkshirecc.edu
Tel: 413-236-1026

Contact for:

1. Requests for current and historic employee data
2. Tuition Remission Forms
3. Verification of Employment
4. Personnel Actions

Contact hr@berkshirecc.edu for general inquiries.

As you contemplate your retirement, it is important that you understand the retirement process and what retirement means for you, financially and in regards to your insurance coverage. To aid you in this process, we have listed information and resources related to retirement below.

Ann Stevens, the College's Employee Services Coordinator in Human Resources, is available to assist you in navigating the retirement process. You may reach her at astevens@berkshirecc.edu.

Erion Lamme at the DHE can assist you with setting up retiree income and general questions at: elamme@dhe.mass.edu

State Retirement System (GIC)

State Retirement System Members

Visit Mass.gov for more details about Massachusetts state retirement

Resources

Retirement Benefit Resources

Includes: Retirement Benefit Guide, Retirement Calculator, and a pre-retirement checklist.

GIC Retiree Benefits

How to Apply for Retirement

Download the Retirement Application

During the application process, you'll choose how your retirement payments will be made. Retirement Board staff will be available to discuss these options with you.

Review Retirement Allowance Options

Buybacks of Prior State Service

See this Mass.gov page for details about prior service buybacks:

Service Purchases/Buybacks (MSRB)

Enroll or Changing Retiree Benefits

GIC Forms for Retirees

The Retiree/Survivor Enrollment/Change Form (Form-RS) is the form you need to sign up for retiree benefits, including dental thru GIC.

PLEASE NOTE: In signing up for these benefits, you must also complete the Employment Status Change Form, which can also be found at the "GIC Forms" link above.

Contact the GIC

Due to the COVID pandemic there is little telephone presence at the GIC, so it is recommended you use the online contact form linked below for requests for information or assistance.

GIC Online Contact Form

If you have further questions, you can also contact the GIC at 617-727-2310. Declan Hobbs is also a great resource on retirement:Declan Hobbs, Retirement Counselor State Retirement Board at 413-730-6135 extension 384.

The Optional Retirement Plan (ORP)

Optional Retirement Program (ORP)

View ORP resourses and the ORP Checklist below:

Drawing Benefits from your ORP Plan

Benefit Payment Options

Benefit Application Process

Download the ORP Checklist (PDF)

ORP Provider Contact Information

If you opted in to an ORP, you will have chosen either TIAA or Fidelity as your provider. You may contact these providers to discuss your retirement situation.

TIAA	Fidelity
Elizabeth (Betsey) O'Boyle, Senior Financial Consultant/TIAA Financial Solutions130 Turner Street Building 3, Suite 215 Waltham, MA 02453; Phone: 781-314-2903 Email: eoboyle@tiaa.org Visit TIAA Website	Matthew Toedt, Retirement Planner/Personal and Workplace Investing Fidelity Investments 1 Spartan Way, Mailzone TS4V Merrimack, NH 03054, 508-450-4284 Email matthew.toedt@fmr.com. Visit the Fidelity website

Supplemental 403(b) Voluntary Savings Plan

Drawing benefits/distributions from your 403(b) plan

If you are enrolled in a 403(b) Plan, please let Ann Stevens know by emailing astevens@berkshirecc.edu in HR know if you want your final payout deposited into this plan, or paid directly to you upon retirement. If you choose to be paid out, this payment will occur approximately two weeks after your last day at work.

Massachusetts Deferred Compensation SMART Plan 457(b)

To access information about drawing benefits or to schedule an appointment with your SMART Plan Advisor

Sign into your SMART Plan account

If you are enrolled in a SMART Plan, please let Ann Stevens (astevens@berkshirecc.edu) in HR know if you want your final payout deposited in this plan, or paid directly to you upon retirement. If you choose to be paid out, this payment will occur approximately two weeks after your last day at work.

Contact Information

For more information on withdrawing SMART Plan benefits, please contact:

Heather Kane, Empower Retirement
877-457-1900
Email heather.kane@gwrs.com

1. The Board of Trustees, on behalf of the college, and upon the recommendation of the President, will grant the title "Professor Emeritus" to retiring faculty members who have met the qualifications below. Under special circumstances, the Board of Trustees may waive requirements as stipulated in this policy.
2. An ad hoc committee of three senior faculty members with at least fifteen years' service at BCC and the Dean of Academic Affairs will consider all candidates for the designation and make recommendations to the President in accordance with the provisions of this policy.
3. The honorary title "Emeritus" will be granted by the Board of Trustees to approved faculty members at the time of retirement, and a plaque acknowledging the designation will be presented at the commencement following retirement.
4. Designees of the "Emeritus" status must meet the following qualifications:
   1. Candidates must have taught for twenty years in higher education, a minimum of fifteen years at BCC;
   2. Candidates must have achieved the full professor rank; and
   3. Candidates must have retired from the college in good standing.
5. The designees will receive the following benefits:
   • Designees' names will be listed in the college catalog during an individual's lifetime.
   • Designees will be invited to participate in significant events in the life of the college; for example, commencements, honors convocations, retirement and awards banquets, etc.
   • Designees will have access to all such other benefits as may be defined by the college, including the same tuition and fees benefits for attending BCC as received by full-time faculty members.

• Read the BCC Telework Policy (PDF)
• Complete BCC's Telework Application: